Thurlow Park’s councillors are committed to protecting the privacy and security of your personal information. This Privacy Notice describes how we collect and use personal information about you during and after your membership or contact with us.
Anna Birley, Fred Cowell and Peter Ely are the local councillors for Thurlow Park. As your councillors, it is important that we can keep in touch with constituents about our work, take up casework on their behalf and ask for views on local issues.
This page explains how we collect and use personal data, the legal basis for doing so and provides information about your rights in respect of your personal data for which we are the data controllers.
To contact us about data protection, please email us on firstname.lastname@example.org, email@example.com and firstname.lastname@example.org
Data collection and use
Thurlow Park councillors will only collect and use personal information for the specific purpose for which it has been obtained.
We will undertake casework using personal information provided by or on behalf of a constituent. It may be necessary for us to share your information with third party organisations. We will only do where it is necessary and reasonable to do so, and we will share only the minimum amount of personal information necessary in order to advocate on your behalf. Please see the “who we share your information with” section for further details.
When registering with this website or by completing a form or survey sent to you by us, you may be asked for personal information. In each case, we will ask for your explicit consent to use your information, and we will only use it for the purposes for which you provide it.
We may communicate by post, email, phone or text message about our work and to give you the latest news on our campaigns and opportunities to get involved. We have a legal entitlement to the full electoral register for the ward, which includes the full name and address of every registered elector and we may write to you in connection with our activities as councillors.
We will only send emails, texts or contact you by telephone where you have provided explicit consent for us to do so. You may withdraw your consent or unsubscribe at any time from communications in any medium by contacting us or by using the unsubscribe option we provide in communications.
We will not use personal data for any automated decision making or profiling.
Who we share your information with:
When we take up casework on your behalf, it may be necessary for us to share the details you provide with the local MP, government departments, local authorities and other public bodies. We will only share as much information as is necessary to take your case forward. If you have any questions or concerns about how information you provide as part of a casework request is used, please contact us for more information.
Other than in the circumstances above, we will not share personal information with other organisations without your explicit consent.
In order to communicate with you about our work as the Labour & Co-operative councillors for Thurlow Park, it may be necessary for us to transfer personal information to countries or jurisdictions outside the EU. In each case, we will take steps to ensure that the suppliers we use comply with the General Data Protection Regulation or are subject to the Privacy Shield scheme agreed between the European Union and the United States.
Retention of personal data
We will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. Information relating to casework will only be retained for as long as it is necessary to resolve or otherwise complete your request, although we may retain a minimum amount of information about closed cases in the event that you contact us again for help.
We will regularly review the personal information we hold to ensure that its use is necessary and proportionate.
Links to other websites:
This website contains links to other websites. I am not responsible for the content or privacy practices of these websites.
You have a number of rights in relation to your personal information and the opportunity to choose how it is used. You can:
- Obtain copies of the personal information we hold about you (known as a “subject access request”)
- Request that we correct or update any personal information held about you
- Ask that we erase or restrict the way in which we use your information
- Request that personal information you have given your consent for us to use is provided in an electronic format so it can be transferred to another data controller (also known as “data portability”)
You may opt out of receiving further communications from us in any medium at any time. All requests to unsubscribe are dealt with promptly.
If you wish to exercise your rights in respect of your personal data or have any concerns about how your data is used, please contact us.
Alternatively you have right to raise any issues or concerns directly with the Information Commissioner’s Office.